- Coordinates closely with Office of the CFO, Strategic Planning and other Finance teams - Arranges Travel, completes expense reports, organizes SVP/VP offices including paper and electronic filing systems - Drafts complex and detailed correspondence for executives using KP knowledge and advanced business acumen; independently updates department documents as needed. Facilitates the preparation of presentations, and proofreads documents/presentations.
Uses comprehensive knowledge of Microsoft Office applications including Word, Excel and PowerPoint to support these activities. - Assists with complex custom reports and cross-functional initiatives that require project coordination (e.
g., data collection and validation, project reporting, etc.
) - Monitors & resolves Administrative budget issues to include billing and payment authorization for planned and unplanned expenses and special events; handles recharges across business units, tracks and accounts for Executive Travel/business expenses. - Interacts regularly with KP employees at all levels across multiple organizations, as well as external representatives as a liaison, to gather, exchange, and compare/contrast pertinent operational information for others' use.
- Supports meeting Planning for key stakeholders meetings; manages meeting Logistics, tracks agenda topics and follows-up with next steps items - Works in conjunction with executives to advance critical strategic and operational initiatives. - Coordinates Administrative workflow of the executives; recommends new processes as needed.
- Provides backup coverage and works collaboratively with other Strategic Planning assistants. Qualifications: Basic Qualifications: - 8 years of Administrative and/or Executive Assistant experience with increasing levels of scope and discretion - High school diploma or GED - Strong organizational and interpersonal skills - Strong Customer Service values - Able to maintain calm demeanor in high stress situations - Strong verbal and Writing skills - Solid Project Management skills - Proactive and interactive approach to working with SVP/VP(less)